How to publish with EESC

Publishing life cyclePublishing Life Cycle

Projects published with EESC follow a nine-step publishing life cycle:

  1. Pre-proposal
  2. Proposal
  3. Project planning
  4. Drafting and review
  5. Agreement and scheduling
  6. Production (editing and design)
  7. Digital preservation
  8. Access and engagement
  9. Periodic confirmation of content

1. Pre-proposal

If you have an idea for a potential publishing project (new or a revision), please ask your program leader or administrator for input and approval.

2. Proposal

Next, complete the online publishing proposal form to provide EESC with the information necessary to identify a project manager and begin working with you to plan your project.

3. Project planning

The EESC Project Management Team consists of publishing project managers and meets monthly to discuss proposals and develop project plans. One of the team members will become the project manager and your project contact.

Your project manager will answer any questions you have, let you know if we have follow-up questions about your proposal, and provide you with a project plan within two months of the date you submit your proposal. Project plans include recommendation of media, confirmation of scope, summary of the publishing process, and a rough time estimate.

Your project manger may also visit with you about publishing your project through the Pacific Northwest publishing cooperative. To learn more about PNW publishing, see the Author's Guide to Pacific Northwest Extension Publishing (pdf, 166 kb).

4. Drafting and review

Once agreement has been reached on the initial plan, you and your co-authors begin developing the manuscript or draft materials according to the plan and have the conent peer reviewed.

All products published by EESC in the OSU Extension Catalog undergo a content review by at least two qualified peers. Ask reviewers to evaluate the work for the following:

• Appropriate scope

• Technical accuracy

• Fair and objective viewpoint

• Overall clarity of text and images

• Educational value (i.e., did the reviewer actually learn what she or he expected to learn from the work?)

PNW Extension publications undergo an additional round of peer review by specialists in Washington and Idaho. EESC coordinates the PNW review.

5. Agreement and scheduling

Before EESC begins production of your product(s), we must have your peer-reviewed manuscript as well as all graphics files and documentation of all copyright permissions. Once you submit all project pieces (as outlined in your project plan), your EESC project manager will work with you to finalize a project agreement, including a binding project schedule. The turnaround time varies, depending on author and EESC workloads and on project size and complexity. 

6. Production (editing and design)

Your EESC project manager will be your point of contact and will coordinate the work of the project team. Production, including editing and design, follows the production schedule developed as part of the project agreement.

You will have an opportunity to review a proof or near-final version of your products. If you need to change the scope or miss a deadline, the project agreement will need to be amended, and the product completion date will be set back.

7. Digital preservation

Once you give your approval, EESC will publish your project in the OSU Extension Catalog (for numbered series items) or other locations, as appropriate. EESC also archives most published works in ScholarsArchive, Oregon State University’s institutional repository; this ensures that your work will be preserved and available for future reference and historical research.

8. Access and engagement

EESC will assign a series number and publish your product in the OSU Extension Catalog. Once your product is published, you are expected to be the principal promoter.

9. Periodic confirmation of content

Four years after a product is published, EESC will notify you that the accuracy of the content needs to be confirmed.

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More information

Publishing that embraces all media

Benefits of publishing with EESC

EESC Publishing FAQs

Publishing proposal form