How to publish with EESC

Project life cyclePublishing Life Cycle

Projects published with EESC follow basic life cycle:

  1. Pre-proposal
  2. Proposal
  3. Project planning
  4. Drafting and review
  5. Agreement and scheduling
  6. Production (editing and design)
  7. Digital preservation
  8. Access and engagement
  9. Periodic confirmation of content

1. Pre-proposal

If you have an idea for a potential project (new or a revision), please ask your program leader or administrator for input and approval.

2. Proposal

Next, complete the online project proposal form to provide EESC with the information necessary to identify a project manager and begin working with you to plan your project.

3. Project planning

The EESC Project Management Team meets monthly to discuss proposals and develop project plans. One of the team members will become the project manager and your project contact.

Your project manager will answer any questions you have, let you know if we have follow-up questions about your proposal, and provide you with a project plan that summarizes the project scope, outlines the publishing process, and provides a rough time estimate.

Your project manger may also visit with you about publishing your project through the Pacific Northwest publishing cooperative. To learn more about PNW publishing, see the Author's Guide to Pacific Northwest Extension Publishing (pdf, 166 kb).

4. Drafting and review

Once we agree on the initial project plan and answer any outstanding questions (from you or from EESC), you and your co-authors begin developing the manuscript or draft materials according to the plan and have the conent peer reviewed.

All products published by EESC in the OSU Extension Catalog undergo a content review by at least two qualified peers. Consult with your Extension program leader if you have questions about peer review, and ask reviewers to evaluate the work for the following:

• Appropriate scope

• Technical accuracy

• Fair and objective viewpoint

• Overall clarity of text and images

• Educational value (i.e., did the reviewer actually learn what she or he expected to learn from the work?)

PNW Extension publications undergo an additional round of peer review by specialists in Washington and Idaho. EESC coordinates the PNW review.

5. Agreement and scheduling

Before EESC begins production of your product(s), we must have your peer-reviewed manuscript as well as all graphics files and documentation of all copyright permissions. Once you submit all project pieces (as outlined in your project plan), your EESC project manager will work with you to finalize a project agreement, including a binding project schedule. The turnaround time varies depending on author and EESC workloads and on project size and complexity. 

6. Production (editing and design)

Your EESC project manager will be your point of contact and will coordinate the work of the project team. Production, including editing and design, follows the production schedule in the project agreement.

You will have an opportunity to review a proof or near-final version of your products. If you need to change the scope or miss a deadline, the project agreement will need to be amended, and the product completion date will be set back.

7. Digital preservation

Once you give your approval, EESC will publish your project in the OSU Extension Catalog (for numbered series items) or other locations as appropriate. Ultimately, EESC also archives most published works in ScholarsArchive, Oregon State University’s institutional repository; this ensures that OSU Extension's work is preserved and available for future reference and historical research.

8. Access and engagement

Once your project is published (e.g., in the OSU Extension Catalog), you are expected to be the principal promoter. You can use your project in your Extension work and share it with your networks. EESC occasionally promotes published work, particularly OSU Extension Catalog items, in news releases, on social media, and on the OSU Extension website.

9. Periodic confirmation of content

Four years after a product is published, EESC will ask you to confirm that the content of your published work is still current.

<TOP>

More information

Publishing that embraces all media

Benefits of publishing with EESC

EESC Publishing FAQs

Publishing proposal form