Letterhead and newsletter statement

Oregon State University has a unique stationery system that carries the OSU logo. Extension offices and departments identify themselves by including a specific statement and using local addresses.

There is only one OSU letterhead and it carries only the OSU logo. Extension offices and departments identify themselves by including auxiliary information and specific local addresses.

  • Never add the Extension logo or additional logos
  • Never replace the OSU logo with the Extension logo on the letterhead

Letterhead should include:

  • your department or office name
  • mailing address
  • phone and fax number
  • and URL, if applicable

Do not add individual names and addresses to the template; instead, use the signature block for the sender's name, phone number, and e-mail address. Visit the Brand Identity Guidelines for specific examples.

Get the letterhead

The OSU letterhead is available in two formats:

  • Pre-printed: order quantities customized for your office or department from Printing and Mailing Services. Use this pre-printed (color) version for official use.
  • Desktop printing: developed in a Microsoft Word template and customized for each county office by Extension Administration, this document will let you create the letter and print it from your personal computer. View letterhead for download.

Letterhead statements

When ordering the pre-printed version of the letterhead, the printer adds the appropriate auxiliary information; the Microsoft Word template already contains the statement.

  • County office example
    Agricultural Sciences & Natural Resources, Family and Community Health, 4-H Youth, Forestry & Natural Resources, and Extension Sea Grant programs. Oregon State University, United States Department of Agriculture, and [add county name] County cooperating. The Extension Service offers its programs and materials equally to all people.
  • Campus office example
    Agricultural Sciences & Natural Resources, Family and Community Health, 4-H Youth, Forestry & Natural Resources, and Extension Sea Grant programs. Oregon State University, United States Department of Agriculture, and Oregon counties cooperating. The Extension Service offers its programs and materials equally to all people.

This abbreviated statement also should be included on the first page of Extension newsletters. Although this statement meets the “spirit of the law,” we strongly encourage including the complete nondiscrimination statement elsewhere in newsletters.

Resources