How to publish with EESC

Publishing life cyclePublishing Life Cycle

Projects published with EESC follow a nine-step publishing life cycle:

  1. Pre-proposal
  2. Proposal
  3. Project planning
  4. Drafting and review
  5. Agreement and scheduling
  6. Production (editing and design)
  7. Digital preservation
  8. Access and engagement
  9. Periodic confirmation of content

1. Pre-proposal

If you have an idea for a potential publishing project (new or a revision), please ask your program leader or administrator for input and approval.

2. Proposal

Next, complete the online publishing proposal form to provide the EESC Project Management Team the information necessary to identify a project manager and begin project planning.

3. Project planning

The EESC Project Management Team consists of publishing project managers and meets on a monthly basis to discuss proposals and develop project plans. One of the team members will become the project manager and your project contact.

The project manager will provide you with a project plan within two months of the date you submit proposal. Project plans consist of recommendation of media, confirmation of scope, summary of the publishing process, preliminary staffing assessment, and a rough project schedule.

4. Drafting and review

Once agreement has been reached on the initial plan, you and your co-authors begin development of the manuscript or draft materials according to the plan. Additional information:

Preparing graphics for publishing with EESC

Obtaining copyright permissions for publishing with EESC

All products published by EESC in the OSU Extension Publications and Multimedia Catalog undergo a content review by at least two qualified peers. Ask reviewers to evaluate the work for the following:

• Appropriate scope

• Technical accuracy

• Fair and objective viewpoint

• Overall clarity of text and images

• Educational value (i.e., did the reviewer actually learn what she or he expected to learn from the work?)

5. Agreement and scheduling

Before EESC begins production of your product(s), we must have all graphics files and documentation of all copyright permissions. Once all pieces have been accepted, the EESC project manager will work with you to finalize a project agreement, including a binding project schedule. The turnaround time varies, depending on author and EESC workloads and on project size and complexity. 

6. Production (editing and design)

The EESC project manager will be your point of contact and will coordinate the work of the project team. Production, including editing and design, follows the production schedule developed as part of the project agreement.

You will have an opportunity to review a proof or near-final version of your products. If you need to change the scope or miss a deadline, the project agreement will need to be amended, and the product completion date will be set back.

7. Digital preservation

Once you give your approval, publications are deposited in ScholarsArchive, Oregon State University’s institutional repository. Other media may be hosted in other repositories. This ensures that your work will be preserved and available for current and future interested audiences.

8. Access and engagement

EESC will assign a series number and publish your product in the OSU Extension Publications and Multimedia Catalog. Once your product is live, you are expected to be the principal promoter.

9. Periodic confirmation of content

Four years after a product is published, EESC will notify you that the accuracy of the content needs to be confirmed.

<TOP>

More information

Publishing that embraces all media

Benefits of publishing with EESC

EESC Publishing FAQs

Publishing proposal form