County Operations & Procedures

Accounting, Financial and HR

University Administrative Business Center (UABC)
In Finley Hall

• Accounting, contact Linda Adams or LeAnne Rutland
• Financial/Budget, contact Christen Harryman or Tiffany Gillis
• Human Resources, contact Eva Martushev or Tracey Allgeier
• Human Resources classified recruitment, contact Shawna Steeg
• Human Resources for unclassified off-campus recruitment support, contact Marcia Dickson 

Documents

• PeopleAdm Standard Statements
• Recruitment Approval Process for off-campus positions
• Mentoring Handbook
• Oregon University System (OUS) Moving Expense Summary Table
  Under: Appendix .700 Tables and Forms
• OUS Account Codes

Budgets

• County Budget Form (Excel), Instructions (PDF)
• Certificate of Appropriations
• OPE Budget Forms and Instructions 
  Includes rate tables

If you need assistance with developing your annual county budget, please contact Christen Harryman.

Resources

• Plans, Budgets, and Reports
  Includes revenue generation information
• Oregon Local Budget Law

Cash & Deposits

How to handle cash at an Extension county office

• Cash Handling Procedures
• Extension Frequently-Used Revenue Account Codes, updated 12/03/12
• Extension Gift and Donation Procedures
• County Deposit Cover Sheet (Word doc)
• County Deposit Summary (Excel)

Policies and Procedures

• Account Payable Process for Reimbursements and Invoices
• Extension Connectivity Subsidy Model
• Extension Policies & Procedures
• External Organizations Supporting Extension Activities

University Policies & Procedures

• Human Resources Administrative Reference Materials
  Closures or curtailment of operations; leave administration
• County Office Closure Policy, revised March 2012
• Policy on Sponsors - Web sites and receiving funding

OSU Procurement and Contract Services (PaCS)

• PaCS Resources
  Current OSU W-9s; certificate of insurance; tax exempt status

Other Resources

• Mailings and Correspondence for Marketing Purposes
  Requirements, disclaimer statement, etc.
• Travel Information and Forms
• Marketing Tools
  Election Years: Marketing Extension to Candidates