Safety & Risk Management

Safety Management

In the event of an accident, injury, and/or other incident please notify:

• The employee's supervisor within 24 hours
• Email the Safety Committee directly. (Extension Service Centralized Safety Committee web site)
  
• If it involves 4-H: contact Roger Rennekamp: 541-737-1737 or Marilyn Lesmeister: 541-737-1332.

Also, within 24 hours the supervisor must complete a Report of Accident Form (PDF) and email it to both:

• Heidi Melton, OSU Human Resources
• OES Safety Committee

Medical Treatment Needed

If an incident results in an employee's need for medical treatment, both the employee and the employee's supervisor must complete the SAIF 801 Form.  If an employee is injured but does not intend to file a workers' compensation claim with SAIF Corporation, the employee still completes the SAIF 801 Form, but does not sign on the signature line.

• SAIF 801 Form, view instructions

Within 24 hours of the incident fax the SAIF 801 Form to Heidi Melton, OSU Human Resources. Fax: 541-737-0553.

In addition, an employee will need to obtain a completed medical release from his/her attending physician after every treatment for an on-the job- injury using an Employee Status Report Form.

• Employee Status Report Form.

Extension Service Health and Safety Information  

• Health and Safety Policy, updated August 31, 2011
• Quarterly Inspections Schedule
• Hazard Report Form
• Priority levels for Safety Inspection Correction:
  • Priority 1: Items are immediate safety hazards and need to be corrected within 48 hours, if possible.
  • Priority 2: Items should be corrected within five weeks.
  • Priority 3: Items are long-term fixes that should be either added to an ongoing work list or to a capital improvement list.

Risk Management

The Office of Risk Management (ORM) is committed to the stewardship of human, fiscal, and physical resources entrusted to OSU. ORM staff work with the OSU community to identify areas of potential risk and develop the most effective solutions.  Their goal is to minimize the risk of loss to OSU.  

Liability Waivers & Releases

• Group/Event Risk Waiver, contact the Office of Risk Management
• Volunteer Services Form and Waiver
  Both the volunteer and the department or program that the volunteer will serve must complete the form before the volunteer begins service.
• Special Event Comprehensive Sign-up

Please use only the forms approved by the Office of Risk Management or the Office of General Counsel.  These are binding legal documents.

Other Activities

Other activities that require attention to special policies related to risk management:

• Using a Personal Vehicle for University Business
• Alcohol Service on OSU-Controlled Properties
• Special Events Insurance
  For OSU sponsored short-term events involving participants not affiliated with the University
  (i.e. 4-H events)

Property Loss or Usage

Report any loss to the Office of Risk Management immediately.

If the loss is due to theft, break in, or vandalism, also report it to law enforcement immediately. 

• If it occurred on the University campus: contact the OSU Department of Public Safety at 541-737-3010
• If it occurred elsewhere: contact the police department for that jurisdiction. You will need to get a copy of any police report.

Loan Agreements

• Intra-department Property Loan Agreement (PDF)
  An employee may borrow property for off-campus university business, with authorization. This document summarizes the policy and should be completed for items on loan.
• Personal Property Loan Agreement (PDF)
  When an employee chooses to use his or her own personal property to complete university business.  Complete this form and keept it on file.  

Foreign Travel

If you will be traveling out of the United States, please review the Foreign Travel Resources page.

Certificate of Insurance

To request a certificate, contact Procurement and Contract Services (PaCS). Certificate are issued by the DAS-RMD in Salem and can take up to seven business days to complete.  

Training

Please see the Acknowledgement of Safety Rules, Emergency Procedures and Hazard Communication Training form available on the OSU Environmental Health & Safety website for a listing of the 17 most common Safety Instruction trainings.  There is also a link provided to the general list of Safety Instructions for additional safety topics.

Questions?

• Contact Chief Risk Officer: 541-737-7252
• For more information visit the OSU Risk Management website