EvalS Timeline

Performance Evaluation Management System (EvalS)

Timeline for OSU Extension Field Faculty

PDF version

October 13, 2015

  • EvalS training at Program Council meeting

November 1, 2015

  • Create 2015 evaluation

November 1-30, 2015

  1. Faculty training on EvalS
  2. Faculty enter 2015 goals in EvalS

December 1, 2015

  • Create 2016 evaluation

December 1, 2015-February 15, 2016

  1. RA collects input on 2015 performance from PLs, DHs/SDs, and other stakeholders
  2. RA meets with faculty to discuss 2016 goals, 2015 accomplishments and professional development

January 1, 2016

  1. 2015 evaluation cycle ends
  2. 2016 evaluation cycle starts

January 10, 2016

  1. Faculty deadline for entering 2015 accomplishments and impact statements inDigital Measures, including on-going data (number of contacts, number of volunteers, external funding, scholarly publications/presentations, and awards)
  2. Faculty report results of 2015 goals in EvalS

February 1, 2016

  • Faculty’s 2016 goals due in EvalS (May enter goals any time between 12/1/15

and 2/1/16)

 February 29, 2016

  • Cluster meeting

March 1, 2016

  1. Supervisor 2015 appraisal due in EvalS
  2. Ratings provided to Denise Ashley
  3. 2016 goals approved by RA

March 15, 2016

  • Employee review of 2015 appraisal due in EvalS

March 25, 2016 - 2015

  • Evaluation release due in EvalS

April 1, 2016

  • Signature due on 2015 appraisals; 2015 evaluation complete
  • Electronic copy of review due to Denise Ashley

December 1, 2016 – 2017

  • Evaluation created

December 1, 2016-February 1, 2017

  1. RA collects input on 2015 performance from PLs, DHs/SDs, and other stakeholders
  2. RA meets with faculty to discuss 2017 goals, 2016accomplishments and professional development

January 1, 2017

  1. 2016 evaluation cycle ends
  2. 2017 evaluation cycle starts

January 10, 2017

  1. Faculty deadline for entering 2016 accomplishments and impact statements in Digital Measures, including on-going data (number of contacts, number of volunteers, external funding, scholarly publications/presentations, and awards)
  2. Faculty report results of 2016 goals in EvalS

February 1, 2017

  • Faculty’s 2017 goals due in EvalS (May enter goals any time between 12/1/16 and 2/1/17)

 February 27, 2017

  • Cluster meeting (approximately)

 March 1, 2017

  1. Supervisor 2016 appraisal due in EvalS
  2. Ratings provided to Denise Ashley
  3. 2017 goals approved by RA

March 15, 2017

  • Employee review of 2016 appraisal due in EvalS

March 27, 2017

  • 2016 evaluation release due in EvalS
  • Signature due on 2016 appraisals; 2016 evaluation complete
  • Electronic copy of review due to Denise Ashley

April 3, 2017

  • Signature due on 2016 appraisals; 2016 evaluation complete
  • Electronic copy of review due to Denise Ashley

______________________________________________________________________________

Where to Report

EvalS:    http://myosu.oregonstate.edu

Digital Measures:   http://digitalmeasures.oregonstate.edu

How to Report

EvalS: This is a software that will replace the former PROF form used to summarize and rate faculty performance during the program year.  Faculty will enter goals and results of those goals into this software.  This replaces the “accomplishment narratives” that were historically recorded into SOARS.

Each faculty member is expected to annually enter two (2) to five (5) performance goals into EvalS.  At least one goal must be related to the Professional/Technical Competency performance category.  The Competency goal(s) may relate to the performance categories and definitions or to one of the specific objectives outlined in the strategic plans and directions of the faculty member’s assigned program area(s). (Links found below.)  Up to four (4) additional goals may relate to any of the six performance categories listed.  Any of the goals may relate to more than one performance category and the faculty member should check all categories that apply. Helpful hints on writing effective performance goals can be found on the Human Resources EvalS website.

More information on how Extension is using EvalS is available at:  http://extension.oregonstate.edu/employees/employee-resources/evaluation/performance/instructions

Supervisors will need to download a copy of results and send to PL/DH.  Only the employee, direct supervisor and the supervisor’s supervisor have access to the data.

Digital Measures: This is a software that is used to record the information faculty would enter in an annual vita (teaching, scholarship, impacts, awards, grants and other support, volunteer and contact numbers, professional development, service). 

Note:  The information entered into each of the software packages will/must complete the “entire picture” of faculty accomplishments for the reporting year.  With both software, once faculty is initialized, results can be entered at any time of the year.  It will be important for faculty to document how they have met the key performance categories/definitions as described in the web link below:

http://extension.oregonstate.edu/employees/employee-esources/evaluation/performance/categories-definitions

Training Videos for Supervisor’s and Faculty

http://hr.oregonstate.edu/evals/professional-faculty

http://digitalmeasures.oregonstate.edu/training

 

Additional Assistance

Annual Faculty Review Process & EvalS

Carole Smith- carole.smith@oregonstate.edu

Digital Measures system                                             
Linda Brewer – linda.brewer@oregonstate.edu