Forms
There are mandatory forms that all Master Gardener trainees must fill out and sign, before they begin their volunteer service practicum with OSU Extension. Veteran MGs need to have all forms filled out and on file. The conditions of volunteer service form must be filled out, signed and filed ~ each year, by all Master Gardeners.
Mandatory forms
Position Description & Agreement
Describes the job of a Master Gardener Extension volunteer, as well as position requirements and supervision.
Code of Conduct
Describes the expectations of MG Extension trainees and volunteers. Retain the signed copy for your records. Provide a reference copy for volunteers to keep. Many counties find it useful to have their volunteers read the Code of Conduct on an annual basis, as a reminder of programmatic expectations and standards. If your county uses the VRS, we are adding a check box to the system, where volunteers can check that they have read and agree to the Code of Conduct, on an annual basis. Please check the OSU Risk Management Page for Volunteers, to access the latest Conditions of Volunteer Service Form. All volunteers must complete this form to be a registered university volunteer. Doing so not only recognizes the volunteer as an official agent, it allows the university to extend coverage for tort liability (civil liability for injuries or damages to person or property of others) subject to the conditions.
Mandatory forms only for those working with youth and/or driving on behalf of OSU
Criminal History Check Disclosure Notice and Release Authorization
This form is mandatory for all Master Gardener trainees and volunteers who work with youth as part of their Extension duties. The form must be resubmitted once every two years, to maintain an volunteer’s eligibility to work with youth on behalf of OSU, as part of their volunteer duties.
Motor Vehicle History Check
Master Gardener trainees and volunteers who drive a motor vehicle on behalf of OSU are required to submit a copy of their driving history to the OSU office of Risk Management. For more information on the criminal history and motor vehicle checks, visit the OSU Office of Human Resources FAQ page.
Other Forms that may be used
Temporary nursery license
For each plant sale held by a Master Gardener Chapter or Master Gardener Association in Oregon, an application for a temporary nursery license must be submitted to the Oregon Department of Agriculture.
Photo Opt Out Release
Optional form to opt-out of media participation
Acknowledgement of Risk and Waiver of Liability
Informs prospective participants of potential risks involved with an activity & allows an individual to voluntarily choose to incur risks.
Report of Accident/Illness
An online ‘Public Incident Report’ will be submitted anytime an accident occurs at an OSU Extension event or site. Volunteers, when working in their capacity as an OSU Extension volunteers, are considered agents of the University.