Application and reporting

so rita can you give us an explanation

of how do we answer question four on the

report for a length of program

sure

this year because of covid the length of

program could be fairly complex for each

school and district that participated in

outdoor school

and we tried to make it so that we could

understand things a little bit better

and in doing so we've broken this into

three separate categories so you'll see

question four length of program it

starts off with 4a

which is labeled as residential or

non-residential these are programs that

had any aspect of the program that might

have gone off-site you went to a camp

or a state park

or a local park but you did go off site

and

when you check yes on that if you had

any aspect of your program that was

off-site and was residential or

non-residential it will ask you for your

number of days and number of nights

so enter the number of days that you

were off site if you did do residential

how many nights did you have if you

didn't go ahead and enter zero

i think that's it for the residential

non-residential then you go to b your

option b which could be part of your

program

in option b we're asking for in-person

at school

so if you didn't go off-site you did

some outdoor school it could be on your

school grounds in your school yard or in

the building

either way

if you did something some part of your

program you want to check yes there

or if you didn't know

if you check yes what we want you to do

is enter the number of hours the total

number of hours or maximum number of

hours per student that your students had

in person at school

we've set it to validate so that it

won't accept any numbers over 50. if you

feel that your students experience more

than 50 hours of outdoor school

each or per student

please contact us and we'll talk about

that

but if you're below 50 hours that's fine

enter the number of hours and you're

good with that

4b then we have 4c

4c is for those schools that had as part

of their outdoor school experience

a comprehensive distance learning or

virtual outdoor school experience

for those it's similar to b

if you check yes then we want to know

the maximum number of hours that your

students participated in comprehensive

distance learning or per student the

other thing about

any of those a b or c

is say you have sixth grade and seventh

grade that attended outdoor school if

your seventh graders had a different

experience from the sixth graders we

would like you to contact us

so that we can work out how we want to

report those two experiences

if you need to contact us you can

contact us at outdoor school

oregonstate.edu

and i think that's it for question four

so hopefully that'll work for you

hi

on question 20

of the report we ask you to add or

upload a pdf of your agenda or schedule

for the outdoor school experience for

your students

you could also upload curriculum

whatever you do

there's a few things we want to let you

know

first you might be saying what do you

mean by agenda or schedule what should

it include

we're going to include on the

report

form and on our website some examples

that'll give you a feel for what should

be included in that report and agenda we

strongly encourage you to look at those

we also provide a template that you

could use it doesn't have to be fancy we

have some examples that are slick and

glossy brochures you don't have to do

that

we're happy with a standard word

document where you list the pertinent

information

if you do give us a curriculum though

the concern there

leads to the second point of this video

and that is

there are limited

file size or file restrictions that are

encountered when we start to do the

docusign of your invoice so what we

really need you to do

is limit the number of documents that

you upload and the way you can do that

is if you're a district that has

multiple schools

and you have five schools that all went

to the same provider and they in essence

had the same experience using the same

schedule or agenda

you can upload that schedule or agenda

once

using the file name convention that we

recommend

and then for each school thereafter that

that agenda or schedule applies to

select the radio button next to the name

of that schedule agenda or actually i

believe it's a drop down that you can

select the file name

from the list of drop-down files

so you could have five to ten schools if

you're a large district that all follow

the same schedule or agenda and you

would just select that file from the

drop-down list as opposed to uploading a

file for each of those schools

so those are the tips and tricks that we

wanted to let you know about question 20

where you upload an agenda or schedule

if you do have any difficulty though

let us know don't hesitate to contact us

we're here to help

you can reach us at outdoor school

oregonstate.edu

thanks

so now you have completed your reports

every school shows that it's ready to

submit

there is a small button at the very end

that says submit

this is when your report will be turned

into osu for review

a couple reminders you may want to print

a pdf for your own file or documents

but you also have access to these every

time you log in to your account that you

can review what was submitted

once this has been submitted there

cannot be any changes unless we return

it to you

the regionals will take a look

review and contact you if they have any

questions or concerns about the report

then

i receive the approved report

and i can

send you a copy of the invoice in

docusign for your signature

once you sign that signature

we can process your payment and it

usually takes about two weeks before

you'll see it in your account

if you do have any questions or concerns

or you haven't seen any communication

please feel free to reach out to us at

any time