Application

Designated district representative or Outdoor School contact

Each district superintendent must assign a representative, known as the District Designate. Only one District Designate is allowed per district. Every designate must register in the Outdoor School application and reporting system and is responsible for submitting an accurate application or report.

Delegate or contributor to the application

The district Designate can assign parts of the application to teachers or other staff called “contributors”. Contributors to the application are often people who know information such as past fiscals, to estimate expenses for the coming year. The contributor will receive an email to access the system.

Please read the instructions on this page to understand the process thoroughly. When ready, use the button link to access the online application and reporting system (OARS).

Please contact your outdoor school regional program manager or the main office ([email protected]) if you have questions.

District Designate Registration:

1. The District Designate must register as a user by selecting "Create a new account" in the lower-right corner below the login button.
2. Choose a password to be used for all future access.
3. When registering for the first time, you will need to know your assigned Intergovernmental Agreement (IGA) number - if you do not know this, contact your regional program manager or email [email protected].

Delegate/Contributor Registration:

1. If you have been delegated a report, you must register using the link sent to you in an email.
2. From that link, you will be able to access the unfinished report that you have been delegated by the Designate.
3. Do not use the "Create a new account" option; only the District Designate should do so.

To report or apply, you must first register in the Outdoor School Application and Reporting System (OARS) (see instructions above). You can log in to the system as often as necessary to complete your application or report. Be sure to save your work frequently.

1. Fill out an application or report for each participating school within your district.
   • Applications should only include schools within the district's boundaries.
   • Only one application or report package can be managed per payment cycle at a time.
   • The District Designate can complete this or delegate parts of it to a contributor using the "delegate" button.
2. Contributors complete their section and return to the Designate:
   • Once you have completed portions of the form that are relevant to you, click the “Submit for district review” button.
   • This step returns editing power back to the District Designate.
   • Note: Once returned to the Designate, the link you received via email will no longer work.
3. Designates: Get ready to submit: before submitting, ensure all your answers reflect the entire school year, each component of the form is complete, and that all participating schools have been included.
4. Submit your application or report:
   • “District Designates” review all the content for each school in your district’s package.
   • Once all forms are completed for each participating school in your district, click “Submit”.
   • Note: If you need to change something in the application or report, contact your regional coordinator to re-open it.

If you need assistance, feel free to contact us at [email protected]